Advantages and Disadvantages of Technology in Workplace

Advantages and Disadvantages of Technology in Workplace

Last Updated: February 11, 2023
Ahmad Ali

Ahmad Ali (Author)

Ahmad Ali has been a technology enthusiast and writer for the past 5 years having vast knowledge of technology.

Rehmat Ullah

Rehmat Ullah (Content Reviewer)

Rehmat Ullah is a software engineer and CEO of Softhat IT Solutions. He is an expert technologist, entrepreneur, and educationist.

Technology has transformed the way we work. From software to hardware, technology helps us to be more productive, efficient and organized in the modern workplace.

However technological advancements also come with both advantages and disadvantages and it is important to identify these before making changes in your workplace.

In this article we will explore the various advantages and disadvantages of technology in workplace to help you make informed decisions when using technology at work.

Advantages of Technology in the Workplace

Following are the advantages of technology in the workplace.

Advantages of Technology in Workplace infographic
Infographic: Advantages of Technology in Workplace

1. It encourages creativity and innovation

In most areas of business, workers take advantage of various business technologies to bring innovative business ideas that can be used in the future for further growth as well as expansion.

Also, lots of companies develop technological challenges for their employees to solve. The business owners reward these employees for coming up with innovative solutions.

2. Human Resource Management

It is easier to screen, recruit, and hire new employees with the help of technology in human resource management. Hiring managers usually post notices of job openings and recruitment online.

Candidates can send their resumes online to human resource managers to be considered for the job postings.

Employee performance and productivity are monitored using the technology. Such vigilance leads to greater productivity.

3. Technology improves communication

Workplace interaction and communication are changing due to technology. Interaction and information exchange at work is achieved through the use of various communication tools.

Text messaging and video calls are ways for employees to communicate. It is also possible to share projects across departments using virtual communication.

A group decision-making process can also be implemented using it. Customer service departments rely heavily on communication technology for timely customer service.

4. Creates Mobility

Computers and the internet have eliminated workplace time restrictions and space limitations. Whenever and wherever employees want, they can work.

The mobility of employees keeps them in control of their jobs. The use of technology such as virtual meeting applications saves us time.

Our meetings will not be physically held, but we can still share information and data in real-time.

For instance, workers can access real-time work order information on the job with mobile workforce management software.

5. Makes Work Faster

Technology has many advantages in the workplace one of which is the enhanced ability to speed up the work process when using it.

The use of computers in combination with updated software can play a significant role in helping employees do their jobs more efficiently.

The other benefit of computers is that we are able to store a large amount of data in databases. We no longer have to keep hard copies of the data in file cabinets, thanks to computers.

Suppose we need to find a file that was created a few years ago, we just have to click a few folders and voila, the file is in our hands. We can open it by clicking on it.

Disadvantages of Technology in the Workplace

Now let’s discuss the disadvantages of technology in the workplace.

Disadvantages of Technology in Workplace infographic
Infographic: Disadvantages of Technology in Workplace

1. High Maintenance Costs

The cost of maintaining new technology can be quite high.

Also, it can be very expensive to purchase new software for our work computers from time to time.

Lots of companies prefer to send some of their employees for maintenance training for new equipment in order to reduce the labor cost of contracting outsiders to maintain the new equipment.

This lower the need to hire outsiders to perform this maintenance for the new equipment.

2. Technological Failures

There are no lifetime guarantees on machines, so they break down over time. It doesn’t matter what brand of machine you have, it stops working after some time.

The company suffers huge losses. Therefore, various departments of the company stopped working as the manufacturing process suddenly halt.

Business failure could result from such situations if they are not resolved.

3. It can cause distractions at work

Technology distracts employees at work in a variety of ways. Employees may become distracted and less productive when they use social networks at work.

Since YouTube, Facebook, and Twitter divert attention, some companies block access to those websites. A computer, a smartphone, or an app for virtual meetings can also create disturbances at work.

4. Technology makes a person lazy

Technology enables us to automate a lot of the technical work normally human does.

Employees become lazy at work as a result of this and their creative skills are killed as a consequence.

Employees often use technical devices to perform simple tasks so that the work is easier for them due to which employees are unable to utilize their brains at work.

There are many ways in which it can be used as a tool but it could also have a negative effect on the quality of one’s work.

There is no doubt that technology has made the lives of people a lot easier over the years. Now it is up to us as to how we can make use of it.

As smart as technology is, now it’s about how we can use them wisely and appropriately in order to maintain the quality of the work as well as the speed.

5. Affects Workplace Relationships

Cell phones, text messages, email, or virtual video conferencing tools are some of the ways employees communicate with each other.

This kind of communication technology has eliminated face-to-face communication.

The importance of interpersonal communication in building workplace relationships cannot be overstated because it will give employees a chance to meet each other in person.

Sometimes they will even be able to share information that does not pertain to their work.
Communication technology tools kill this type of interaction.

A company’s employees tend to become more reserved and self-centered; buried in their work and absorbed in it all the time. This can significantly harm a company’s work environment.

Conclusion on the Advantages and Disadvantages of Technology in Workplace

Technology has both advantages and disadvantages in the workplace. It can help businesses run more efficiently and productively while also increasing costs associated with upgrading equipment and training staff.

Technology can also be a source of distraction that can cause employees to become less productive.

With thoughtful planning businesses can make sure they use technology in ways that maximize its advantages while minimizing its drawbacks.

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